Agenda, decisions and draft minutes

To elect a Chair for this meeting of the Development Sub-Committee

The Committee resolved that Councillor Mooney be elected Chair for this meeting.

To receive any apologies for non-attendance and details of Member substitutions.

Apologies for absence were received from Councillor Barrett and Councillor Boughtflower attended as her substitute.

To confirm as a correct record the minutes of the meeting held on 16 May 2022.

The Committee resolved to agree the minutes of the meeting held on 16 May 2022.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Councillor Gibson advised the Committee that she was a member of the  Planning Committee and therefore would not be making comment on any applications due to come before the Planning Committee.

Councillors Mooney and Sexton advised that they were Surrey County Councillors.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

At the time of publication of this agenda no ward issues were received.

There were none.

The Committee is asked to note the project report.

Councillor Siva arrived at 11.15am

The Committee were given a verbal update from the Development Manager, Richard Mortimer on the Harper House end of project review

It was proposed by Councillor I Harvey that the meeting be moved into a closed session in order to discuss the exempt appendices attached to the report.

The Committee resolved to move the meeting into a closed session.

Once the Committee had discussed the exempt part of the report they returned to a public session.

The Committee asked that the Terms of Reference for this Committee be circulated to them.

The Committee resolved to note the update.

The Committee is asked to note the project report.

The Committee agreed to move the meeting into a Part II session in order to discuss the exempt appendices to this report.

The Committee resolved to note the update.

The Committee are asked to consider a report on the variation to the Waterfront Development Agreement and refer the decision for the Waterfront Development to Council on 01 August 2022 in accordance with Standing Order 32.4, referral to parent body.

This item was not discussed at this meeting but would be considered at the extraordinary meeting of the Committee to be held on 26 July 2022.

The Committee are asked to note the Forward Plan for Development Sub-Committee business.

The Committee agreed to note the Forward Plan for the business of the Committee.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Boughtflower, Seconded by Councillor I Harvey and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

Report to follow.

The Committee considered a report from the Property Manager that sought approval for the letting of Unit 15/16 Elmsleigh Centre, Staines-upon-Thames.

The Committee resolved to approve the letting.

The Committee considered a report from the Property Manager that sort approval for the letting of Unit 15/16 Elmsleigh Centre, Staines-upon-Thames.

The Committee resolved to approve the new letting.

The Chief Executive updated the Committee on issues arising at 3 Roundwood Avenue, Stockley Park, the Charter Building and Staines Football Club.