Agenda and minutes

To receive any apologies for non-attendance and details of Member substitutions.

At the meeting on 12 December 2022

Apologies were received from Councillor Barnard, Councillor Chandler, and Councillor Siva.

At the meeting on 19 December 2022

Apologies received from Councillor Barnard, Councillor Chandler, and Councillor C Barratt. Apologies were also received from Councillor Siva, and Councillor Vinson attended as her substitute.

Councillor Nichols attended via Microsoft Teams and was unable to take part in the vote.

To confirm as a correct record the minutes of the meeting held on 28 November 2022

At the meeting on 12 December 2022

The minutes of the meeting held on 28 November 2022 were agreed as a correct record of proceedings.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

At the meeting on 12 December and 19 December 2022

Councillor Gibson advised the Committee that she was a member of the Planning Committee and therefore would not be making comment on any applications due to come before the Planning Committee.

Councillor Sexton advised that she was a Surrey County Councillor.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

At the time of publication of this agenda no ward issues were received.

There were none.

The Committee noted the Forward Plan for Development Sub-Committee business.

Councillor Nichols requested that committee dates be added to all items on the forward plan.

The Committee resolved to agree the Forward Plan.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

At the meeting on 12 December 2022

It was proposed by Councillor I Harvey, Seconded by Councillor C Barratt and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

At the meeting on 19 December 2022

It was proposed by Councillor I Harvey, Seconded by Councillor B Noble and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

To consider any urgent action that have arisen since last meeting.

The Committee were informed of two Urgent Actions which related to The Porter Building, Slough and 12 Hammersmith Grove.

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in the future bidding process for

construction works by allowing bidders to know the position of the Council. This in turn prejudices the Council by (i) distorting the bids process and (ii) prejudicing the opportunity for the council to deliver further regeneration in the Borough.

At the meeting on 12 December 2022

The Committee considered a report regarding the Oast House Planning Submission.

The Committee requested that further information be provided and discussion of the item be deferred until 19 December 2022 to allow full consideration of this item. The Committee resolved to agree that they would raise any key questions during the meeting and outstanding business would be concluded on 19 December 2022.

At the meeting on 19 December 2022

The Committee considered the report regarding the Oast House Planning Submission alongside the additional information provided.

A vote was taken and the results were as follows:

For: 4

Against: 3

Abstain: 0

The Committee resolved by majority to agree the recommendations as set out in the report and to note the additional information provided.

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in the future bidding process for

construction works by allowing bidders to know the position of the Council. This in turn prejudices the Council by (i) distorting the bids process and (ii) prejudicing the opportunity for the council to deliver further regeneration in the Borough.

At the meeting on 12 December 2022

The Committee considered a report regarding the Thameside House planning submission.

The Committee requested that further information be provided and discussion of the item be deferred until 19 December 2022 to allow full consideration of this item. The Committee resolved to agree that they would raise any key questions during the meeting and outstanding business would be concluded on 19 December 2022.

At the meeting on 19 December 2022

The Committee considered the report regarding the Thameside House planning submission alongside the additional information provided.

A vote was taken and the results were as follows:

For: 4

Against: 3

Abstain: 0

The Committee resolved by majority to agree the recommendations as set out in the report and to note the additional information provided.

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in the future bidding process for

construction works by allowing bidders to know the position of the Council. This in turn prejudices the Council by (i) distorting the bids process and (ii) prejudicing the opportunity for the council to deliver further regeneration in the Borough.

At the meeting on 12 December 2022

The Committee considered a report regarding the Ashford Multi-Storey Car Park planning submission.

The Committee requested that further information be provided and discussion of the item be deferred until 19 December 2022 to allow full consideration of this item. The Committee resolved to agree that they would raise any key questions during the meeting and outstanding business would be concluded on 19 December 2022.

At the meeting on 19 December 2022

The Committee considered the report regarding the Ashford Multi-Storey Car Park planning submission alongside the additional information provided.

A vote was taken and the results were as follows:

For: 7

Against: 0

Abstain: 0

The Committee resolved to agree to note the additional information provided.

 A vote was taken on the recommendations set out in the report and the vote was as follows:

For: 5

Against: 2

Abstain: 0

The Committee resolved by majority to the recommendations as set out in the report.

At the meeting on 12 December 2022

The Committee considered a report from the Asset Manager that outlined the Annual Business Plan for The Charter Building.

The Committee resolved to note the Charter Building Annual Business Plan

To receive an update from the Development Advisor, on development projects.

At the meeting on 12 December 2022

This item was deferred to the meeting of the Development Sub-Committee on 19 December 2022

At the meeting on 19 December 2022

The Committee considered the Development Projects Update from the Asset Management Contractor and the Development Manager.

The Committee resolved to note the development project updates.

At the meeting on 19 December 2022

The Committee resolved to note the additional information issued following the meeting on 12 December 2022.