Agenda and minutes

To receive any apologies for non-attendance and details of Member substitutions.

Apologies were received from Councillors Noble and Sexton.

Councillor Beecher attended as substitute for Councillor Noble.

Councillor Saliagopoulos was named as substitute for Councillor Sexton but was unable to attend.

The Chair extended a warm welcome to Coralie Holman, new Group Head – Assets.

To confirm as a correct record the minutes of the meeting held on 6 March 2023.

The minutes of the meeting held on 06 March 2023 were agreed as a correct record of proceedings.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Councillor Gibson advised the Committee that she was a member of the Planning Committee and therefore would not be making comment on any applications due to come before the Planning Committee.

Councillor Buttar advised that he was a Director of Knowle Green Estates Ltd.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

At the time of publication of this agenda no ward issues were received.

There were none.

To consider any urgent action that have arisen since last meeting.

The Committee were informed of an Urgent Action related to the Elmsleigh Centre.

The Committee noted the Forward Plan for Development Sub-Committee business.

Due to a number of changes having been made to the Forward Plan following publication of the agenda, an updated version was circulated at the meeting and is attached to the minutes.

The Committee noted the forward plan.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor H Harvey, seconded by Councillor I Harvey and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

To consider a report on the Tothill Development.

The Committee received a report from the Asset Management Contractor on the Tothill Development.

Committee resolved to the recommendations set out in the report with an additional recommendation agreed at the meeting.

To receive an update from the Development Advisor, on development projects.

The Committee considered the Development Projects Update from the Property Development Advisor, and the Development Manager.

Committee resolved to note the development project updates.

To consider an urgent item on the 2^nd Floor, Elmbrook House

The Chairman has authorised this for the following reason:

“Due to the current cycle of Development Sub-Committees ending with the meeting of 17 April 2023, this item has been added to provide councillors with additional time in which to consider the proposal.”

The Committee received a report from the Asset Management Contractor on the 2^nd Floor, Elmbrook House.

Committee resolved to note the report.